Privacy Policy

Last updated 2026-09-24 · Effective [effective date] · [Company legal name]

Draft — not yet in force. Company registration is in progress: details in [brackets] will be filled in once it is complete, and the document takes effect from the date shown above.

This Policy explains how [Company legal name] ("we") handles personal data in connection with HireAISales and hireaisales.com. It covers two groups of people: business owners who use the Service ("Customers") and the people who chat with a Customer's AI manager ("end users").

1.Our role

For Customers and visitors of our own website, we decide how data is used — we are the controller (the "business" under US state privacy laws).

For end users chatting with a Customer’s AI manager, we process data on behalf of that Customer — we are a processor (a "service provider"). The Customer is responsible for its own privacy notice; this Policy describes what happens on our side.

2.What we collect

—Chat messages you send to an AI manager, including voice messages sent in Telegram and their transcripts.

—Contact details you choose to share in a chat, such as your name, phone number or email address.

—Booking details when you book an appointment through an AI manager: the service, the time, your name, email, optional phone number and your time zone.

—Your approximate location — country and city — derived from your IP address when you use a chat on the web. We do not store the IP address itself.

—For Customers: website or channel address, business profile built from public pages, email used for verification and notifications, Google account email if you sign in with Google, and billing records once payments are enabled.

—Technical data: pages visited on our site, date and time of requests, browser language.

—Small browser storage entries: your chosen site language (NEXT_LOCALE cookie), whether you dismissed the widget, and a session for signed-in Customers.

—On our own website hireaisales.com only — not on AI manager pages or widgets on Customers’ sites — Google Analytics cookies that show which pages are visited and whether people build an AI manager. Google’s advertising features are turned off. If your browser sends a Global Privacy Control signal, we do not load analytics at all. We do not use advertising or cross-site tracking cookies.

3.Public website content

To build an AI manager we read publicly available pages of the website or public Telegram channel the Customer points us to. This content may include names and contact details that the business itself has published. We use it only to answer questions about that business.

4.Why we use it

We do not use chat content or Customer Data to train AI models, and our AI provider processes it under paid API terms that exclude training on it.

—To generate answers and keep the context of the conversation.

—To pass the contact details you share to the business you were talking to, by dashboard, email or Telegram.

—To verify that a Customer controls a website and to send service emails.

—To detect errors, prevent abuse and improve answer quality.

—To bill paying Customers once payments are enabled.

5.Who we share it with

We share data only with the business you were chatting with, with the subprocessors listed on our Subprocessors page that help us run the Service, and when required by law. We require subprocessors to protect the data and use it only to provide their services to us.

6.We do not sell or share your personal information

We do not sell personal information and do not share it for cross-context behavioral advertising, as those terms are defined in the California Consumer Privacy Act and similar state laws. We have not done so in the past 12 months. If this ever changes, we will update this Policy first and give you a way to opt out. You may still contact g@hireaisales.com with any request about your data.

7.How long we keep it

—Chats and leads: while the Customer’s account is active, or until the Customer asks us to delete them. After an account is closed we delete them within 90 days.

—Demos we prepared for a business: an expired demo is no longer shown; its data is deleted on the business’s request.

—Billing records: as long as tax and accounting laws require.

—Deleted data may remain in backups for a limited time until they are overwritten.

8.Your rights

Depending on where you live, you may have the right to know what personal data we hold about you, to get a copy, to correct it, to delete it, and to opt out of its sale or sharing (which we do not do). We will not discriminate against you for using these rights.

To make a request, email g@hireaisales.com. If your data was collected through a business’s AI manager, we will forward the request to that business or handle it on its instructions. We may need to verify your request, for example by confirming the phone number or email you shared. You may use an authorized agent.

9.Sensitive information and children

Please do not share health details, payment card numbers, government ID numbers or other sensitive information in a chat — the AI manager does not need them to answer. The Service is not directed at children under 16, and we do not knowingly collect their data. If you believe a child has provided data, contact us and we will delete it.

10.Security

Data is encrypted in transit. Access to the database is limited to our servers; bot tokens are stored encrypted; leads and conversations are shown only to a Customer who has verified control of the website. No system is perfectly secure, and we will notify affected Customers of a breach as required by law.

11.International users

The Service is operated from the United States and data is stored there. If you use it from another country, your data is transferred to the United States; where required, we rely on appropriate safeguards such as Standard Contractual Clauses.

12.Changes and contact

We will post updates on this page and change the effective date; material changes will also be emailed to Customers. Questions: g@hireaisales.com. Postal address: [Company legal name], [Company mailing address].